Attendance will be taken in each period.  Students are responsible for arriving at class in a timely manner. 

-         Cutoff time for checkout is 3:15pm

Click to Report an Absence ​​ 

**The above link is for an ALL-DAY absence for CURRENT DAY only.  The link can also be found under Absence Reporting found under the Campus Links and Families sections on the WCJH Website.

All previous days, future days, and partial days need to be emailed to Mrs. Hill.

 Absences/Tardies

Parents are responsible for reporting any absences to the Attendance Office; reporting absences to teachers does not ensure the absences will be processed correctly.

• To Report an Absence - Please notify the Attendance Office of absences via the online Absence Reporting link for each day absent, preferably before 10:00am. Click on the Report an Absence link above or email Mrs. Hill.  Absences reported after 12:00pm may not be processed until the following day.
• ​Absences/Tardies - All tardies/absences are unexcused unless accompanied by one of the following:
  • A parent's note or completed online absence form explaining your student's tardy/absence (reason must be in accordance with District Policy for excused reasons)
  • A doctor's note for a healthcare visit
  • Reported Absences – Attendance notes will be entered in the student’s record according to information received by the Attendance Office.  Please allow 2-3 school days for updates to be reflected in the Home Access Center (HAC). 

Student Pickup

• Students may NOT leave the campus or building at any time for any reason during the school day without being checked out through the Campus Front Office.
• When picking up your student early, you MUST present a non-expired physical picture ID; no phone IDs are permitted. Either a Driver's License or Passport is accepted.
• Please allow 10-15 minutes for us to pull your student from class, so please plan accordingly for healthcare appointments/travel.

  • Cutoff time for checkout is 3:15pm. 

Individuals authorized to pick up students include Parent/Guardian or Emergency Contact listed on student’s file.  If you need to send someone else to sign out your student, an email must be sent to the attendance clerk from the Parent/Guardian email address on file and must include the following:

• A copy of the guardian’s driver’s license or passport
• Student’s Legal Name and Grade
• Legal Name of the person picking up your student and their relationship with the student
• Reason for picking up your student
• Expected date and time of pickup

Please send an email prior to first period and be advised you may be contacted by phone or email if the information above is not provided.  

                                *Note: Students will NOT be released during the school day to a rideshare service.

For more details concerning attendance laws and violation consequences, please refer to the Discipline Management Plan and Student Code of Conduct booklet from the district, or click on Discipline Management and Student Code of Conduct Handbook

 Attendance Errors/Corrections

• Please contact the teacher as the first point of contact regarding a student’s presence/absence/tardiness in class, especially if you have received an automated call from the District.  Contact the teacher the same day, if possible. 
• For healthcare appointments and teacher corrections, please allow 1-2 school days to update the system. Parents can access their student's attendance history on the Home Access Center (HAC) to verify corrections. 
• To view your student’s attendance history, go to Home Access Center (HAC) and select the Attendance Tab.  Days with absences will be color coded.  To see detailed information, hover over the date to see the period and reason. Absences will be color coded.  To see detailed information, hover over the date to see the period and reason.

Warning/Compulsory Attendance Notifications (CAN Letters)

• A CAN Letter will be emailed to parents when a student has one or more of the following, including full or partial days.
   
  • A student has ten (10) or more unexcused absences in a six-month period.
  • A student has six (6) or more unexcused absences in a six-month period.
  • A student has three (3) or more unexcused absences in a four-week period.
• ​ If you receive a CAN letter from the district, you have only five (5) school days to resolve it with the school Attendance Clerk. If these absences are not corrected and unexcused absences continue, further Truancy Prevention Measures may be taken. 

*Note – these emails are automatically generated.  Family events, business trips and vacations are unexcused and will generate these automated messages.    ​ 

Failure to Attend School Notifications

• • A Failure to Attend School letter will be emailed when your student has excessive absences for personal illness for one or more of the following, including full or partial days.
    • A student exceeds five (5) consecutive personal illness days,
    • A student has eight (8) cumulative personal illness days in a six-month period.
  • Send a doctor's note, when possible, to avoid having too many personal illness absences.  Also, if your student has scheduled appointments, try not to make the appointment during the same class period each time. 
  •  If you receive a Failure to Attend letter from the district, you have only five (5) school days to provide doctor notes to the school Attendance Clerk for the absences. If these absences are not corrected, all future absences will require a statement from a physician or health clinic to be excused. ​

Attendance for Credit

All absences, excused and unexcused, are counted for the purpose of determining attendance for credit. For each course/class in which a student falls below the 90 percent threshold, a review of the record will be conducted, and the student may be required to complete a plan developed by the principal or assignee to gain credit or be promoted. 

Family Emergency or Funeral

Please notify the Attendance Office by email of a family emergency or funeral.  The nature of a family emergency will need to be disclosed for Administration to consider the absence to be excused or unexcused.  All correspondence is kept confidential between the Attendance Office and Administration.

College or Military Visits

This applies only to high school students.

Prearranged Absences

Occasionally a student needs to be absent for a special reason (i.e. family trip, sports event, etc).  The student should obtain a Pre-Arranged Absence Form from the Attendance Office prior to the absence.  The completed form may be returned to the Attendance Office which will be sent to the grade-level principal for a status determination (excused or unexcused).

For more details concerning attendance laws and violation consequences, please refer to the Discipline Management Plan and Student Code of Conduct booklet from the district, or click on Discipline Management and Student Code of Conduct Handbook